About Graduation Planning System (GPS)
What is the Graduation Planning System (GPS)?
Graduation Planning System is a Web-based degree audit tool for students to monitor their academic progress toward degree completion. GPS allows a student and their academic coach to plan future academic coursework.
What is a degree audit?
A degree audit is a review of past, current and "planned" coursework that provides information on completed and outstanding requirements necessary to complete a degree/major/minor/concentration.
What is the Degree block?
The Degree block is a summary and list of each group of requirements you will need to satisfy in order to complete your degree.
Can I access GPS on any computer?
Yes. Access to the Graduation Planning System (GPS) is through the Web. Anywhere you can log in to
WebRock will allow you access to the Graduation Planning System.
Is my information confidential?
Yes. Like other processes you use through WebRock, GPS is accessed through your secure log in. Remember that your academic coach and selected staff will be able to view the information contained in GPS.
Who has the ability to access GPS?
Currently, GPS is available to all degree-seeking undergraduate, graduate, and Post Bac students. academic coaches and selected staff will also have access for the purpose of supporting your progress through your academic career.
How current will my information be in GPS
The information in GPS is refreshed each night. Any changes made today (e.g., grade changes or classes added/dropped) will be seen in your degree audit the next day.
Can I register for classes in GPS?
No. GPS is a snapshot of courses in-progress, planned, and in academic history. Registration will continue to be handled through the Student Services channel of My.Granite.
Can I see how many classes I have left to fulfill my requirements?
Yes. GPS is laid out in block format displaying degree, major, minor, and concentration requirements information. Look for unchecked boxes to identify requirements that you still need to complete.
Are my grades visible in GPS?
Yes. Once grades have been processed at the end of each term, they are viewable in GPS following the nightly refresh; however, your grades are viewable in WebRock immediately once posted by an instructor. Courses in-progress are reflected with an "REG" in the grade column.
Can I see a list of all the classes I've taken?
Yes. On the Audit tab, click on the Class History link at the top for a printable list of courses taken at GSC as well as any transfer courses. This is not an official transcript.
What do I do if I believe my academic information is incorrect?
You should consult your academic coach for a review of your audit.
Why isn’t my information reflected as up-to-date?
There could be several reasons. One is that GPS may not have refreshed since a change was made (the information is refreshed nightly). Second, there could be some paperwork that needs to be completed. For example, if you have submitted a change of program request, it is possible that the form is in process.
How can I update information?
You cannot update course information in GPS. Please work with your academic coach to understand the any process that needs to be completed.
Navigating the Audit
Using the Audit
Your audit will display the courses you've taken or are registered for and will show you any degree, major, minor, or concentration requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress.
Will I be able to view my entire course history?
GPS uses the information that is current from your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.
If I think my audit is incorrect, whom do I contact?
Your academic coach is your primary point of contact. If your academic coach determines that your audit is incorrect, they will contact the Office of the Registrar for assistance.
How do I know what classes I need to take?
Your audit will outline courses still needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may then use this information to discuss your plan with your academic coach.
Why isn’t there a check mark next to a requirement I’ve already com pleted?
Your academic coach is your primary point of contact. If your academic coach determines that your audit is incorrect, he/she will contact the Office of the Registrar for assistance.
Everything in my Degree block is checked off, why isn’t my Degree block satisfied?
If everything within your Degree block is checked off, but your Degree block is not satisfied, there is either a minimum GPA requirement that has not been met or the overall number of credits required for your degree has not been met.
I'm thinking about changing my major. How will my current courses be applied toward my new major?
Use the "What‐if" feature within GPS and select your proposed degree/certificate, and option if needed. The requirements for your selection appear and you can see how your coursework will be applied for the new major you are considering
Why isn’t my transfer work meeting a requirement?
There could be two reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed.
If I withdraw from a class, will that be reflected in my audit?
Courses from which you have withdrawn will appear in the Courses Attempted but not Successfully Completed block
I repeated a course will it appear on the audit?
If you are repeating a course it may show in your audit for a period of time. The course will remain until the course that is repeated is completed with a grade. Once that happens then the original course and grade will disappear.
My academic coach told me that a course I took would be substituted fo r a requirement. Why doesn’t this information appear in my audit?
You should contact your coach to resolve any substitution issue. Any waivers, substitutions, or exceptions for major, minor or concentration requirements must be communicated to the Registrar’s Office from Academic Affairs
If I see one course placed in two different areas is that OK?
In most situations, yes. GPS is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your academic coach.
If all of the boxes are checked, does that mean I’m graduating?
Not necessarily. If you have applied to graduate, the registrar’s office will perform a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you by your academic coach.
Using “What If” Feature of Degree Works
What is the “What If” feature?
“What If” function allows you to hypothetically change your major, minor, or concentration. The What If audit will show you what coursework is required for the new major, minor, or concentration, what courses you have taken that satisfy requirements, and what courses are still left for you to take.
How does “What If” work?
Select the “What If” function which is on the Audit tab.
- Use the drop down menus to select the degree and major you’d like to change to.
- Then select the Process What If button.
- This will remove the requirement blocks for your current major and apply the requirement
- blocks for the major you’re considering.
- This is not a permanent swap. Once you go back to the Worksheets Function, the requirement blocks for your registered Major will show up in your audit.
- If you would like to change your major, please see your academic coach.
Why do I get an error message when I use the What If function?
Since GPS pulls in requirement blocks based on the term a student entered the College, you must select an academic year or you will get a message saying that no requirement blocks were found.
If I use the What If feature does this mean that I have changed my major?
No. The “What If” function is for information purposes only. You will see the header “What If” Audit displayed at the top of the audit whenever an audit is run on a What If scenario
I’m thinking of changing my major/minor/concentration. Will I be able to see how my current classes fit into my What If major/minor/concentration?
Yes. The What If function will perform an audit based on the hypothetical major/minor/concentration and will show how your completed, current, and planned coursework meets the requirements of the hypothetical major/minor/concentration.
Can my academic coach see my What If scenario?
Maybe. The system will automatically save the last three “what if” scenarios run.
Can I view multiple What If scenarios on the same screen?
Yes. GPS will allow you to select more than one major at a time, or to select multiple major(s), minor(s) and concentration(s).
Can I save a What If scenario?
Yes
Can I print a What If scenario?
Yes.
If I like what I see in a What If scenario, how do I initiate the changes?
Always speak with your academic coach first. After consulting with your coach, you may change your academic program using the Change of Program process.
Calculator Function
What does the GPA Calculator show?
The GPA Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information.
What does the Term Calculator show?
The Term Calculator will show you your estimated cumulative GPA after you fill in hypothetical grade information. By putting in your current earned credits and GPA and placing your in-progress courses in the table along with the grade you anticipate receiving for each course; you will see a revised cumulative GPA based on the estimates you provided.
Is this calculated GPA Guaranteed?
No. This is an estimate only.